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GFO Magazin

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Data protection

Data protection

1. general

We are pleased about your visit to our website. The protection of your personal data is very important to us and a special concern.

With the following information, we provide you with an overview of the processing of your personal data by us and your data protection rights.

2. information about the responsible person and the data protection officer

Responsible for data processing on this website within the meaning of the Law on Church Data Protection (KDG) and other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:

Gemeinnützige Gesellschaft der Franziskanerinnen zu Olpe mbH Maria-Theresia-Str. 42 a 57462 Olpe Tel. 02761 9265-0.

kontakt(at)gfo-online.de

3. the data protection officer of the controller is:

Benjamin Musial Non-profit Society of the Franciscan Sisters of Olpe mbH Maria-Theresia-Str. 42 a 57462 Olpe

data protection(at)gfo-online.de

Any data subject may contact our data protection officer directly with any questions or suggestions regarding data protection.

4. collection and processing of personal data

Personal data is any information about identified or identifiable natural persons. An identifiable person is one who can be identified directly or indirectly. This may include, for example, your name, your e-mail address or your IP address. In accordance with the principle of data economy, we aim to collect, process or use no or as little personal data as possible. Your personal data will not be passed on to third parties without your express consent. All personal data will be collected, processed and used in accordance with the applicable regulations for the protection of personal data.

5. legal bases for the processing of personal data

Insofar as we obtain your consent for processing operations of personal data, Section 6 (1) lit. b KDG is the legal basis for the processing of your personal data.

In the case of processing of your personal data that is necessary for the performance of a contract with you, Section 6 (1) c KDG is the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

If processing of personal data is necessary for the fulfillment of a legal obligation on our part, Section 6 (1) (d) KDG is the legal basis.

If processing is necessary to protect a legitimate interest on our part or on the part of a third party, and if the interests, fundamental rights and freedoms of the data subject do not override the former interest, Section 6 (1) lit. g KDG is the legal basis for processing.

6. collection of personal data when visiting our website

When you visit our website, we only collect the personal data that your browser automatically transmits to our web server and temporarily store it in a server log file. These are:

  • Browser type and the version used
  • Operating system
  • Internet service provider
  • IP address shortened by 3 digits
  • Date and time of access
  • Internet pages from which you have accessed our website
  • Internet pages that are accessed by you via our Internet site

This data is not merged with other data sources. The collected data is only used to ensure the functionality of our website.

The legal basis for the processing of the aforementioned data is our legitimate interest according to § 6 para. 1 lit. g KDG.

The data will be deleted as soon as they are no longer required for processing purposes. Temporary data for the provision of our website is deleted as soon as the session is ended. Server log files are deleted after 14 days at the latest.

7. hosting

We use the following hoster for the provision of our website:

SUNZINET GmbH Schanzenstraße 23 51063 Cologne, Germany.

Our hoster is the recipient of your personal data and acts as an order processor for us. Our hoster only processes your personal data if this is necessary for the fulfillment of its contractual obligations and is subject to our instructions regarding your personal data. This corresponds to our legitimate interest within the meaning of § 6 para. 1 lit. g KDG, not to have to maintain a server on our premises ourselves, server location is Germany.

7. cookies

This website uses cookies. We use cookies to personalize content and ads, provide social media features, and analyze traffic to our website. We also share information about your use of our website with our social media, advertising and analytics partners. Our partners may combine this information with other data that you have provided to them or that they have collected as part of your use of the Services.

Cookies are small text files used by websites to make the user experience more efficient. By law, we may store cookies on your device if they are strictly necessary for the operation of this site. For all other cookie types, we need your permission, which means that cookies categorized as necessary are stored on the basis of Art. § 6 para. 1 lit. g KDG are processed. All other cookies that are not necessary, i.e. those from the categories preferences and marketing, are processed on the basis of Art. § 6 para. 1 lit. b KDG processed. This site uses different types of cookies. Some cookies are placed by third parties that appear on our pages. You can change or revoke your consent at any time from the cookie statement on our website.

 

9. consent management platform / consent management service

We use the consent management service Cookiebot, of Usercentrics A/S, Havnegade 39, 1058 Copenhagen, Denmark (Usercentrics). This allows us to obtain and manage the consent of the users of the website for data processing. The processing is necessary to comply with a legal obligation (Section 8 (5) KDG) to which we are subject (Section 6 (1) d KDG). For this purpose, the following data is processed with the help of cookies:

  • Your IP address (the last three digits are set to '0').
  • Date and time of consent
  • Browser information
  • URL from which the consent was sent
  • An anonymous, random and encrypted key
  • Your consent status as proof of consent

The key and consent status are stored in the browser for 12 months using the "CookieConsent" cookie. This preserves your cookie preference for subsequent page requests. With the help of the key, their consent can be proven and traced.

The functionality of the website is not guaranteed without the processing. Usercentrics is a recipient of your personal data and acts as a processor for us. The processing takes place in the European Union. You can find more information about objection and removal options vis-à-vis Usercentrics at: https://www.cookiebot.com/de/privacy-policy/.

Your personal data will be deleted on an ongoing basis after 12 months or immediately after termination of the contract between us and Usercentrics. Please refer to our general statements about deleting and deactivating cookies above.

8. contact forms

You have the possibility to contact us via provided contact forms. In case of use, your entered data will be processed and stored for processing the request. The data will only be passed on to third parties with your consent. All mandatory data are marked in the respective contact form.

The data will be stored exclusively for processing your request. There will be no data transfer to third parties. The legal basis for the processing of your data entered in the contact form is § 6 para. 1 lit. b KDG.

The data you enter in the contact form will remain with us until the purpose of processing no longer applies (e.g. completion of processing) or until you revoke your consent to storage. In the event of a revocation, case processing cannot be continued.

9. newsletter

You have the possibility to subscribe to newsletters on our website. With newsletters, we inform you about our offers at regular intervals. When registering for newsletters, your personal data entered in the registration mask, your IP address and the date and time of registration are transmitted to us and stored by us.

The data is stored exclusively for sending the newsletter. There is no data transfer to third parties. The legal basis for the processing of your data is § 6 para. 1 lit. b KDG.

Your data will be stored as long as you receive the newsletter. You can unsubscribe from the newsletter at any time, for this purpose each newsletter contains a corresponding link.

10. online presence in social media

We are active within social networks in order to inform you about news in the GFO Group in this way as well.

User data may be processed by the service provider outside the European Union. This may result in risks for the users, because it could, for example, make it more difficult to enforce the rights of the users.

As a rule, the service provider processes user data for market research and advertising purposes. For example, the interests of users resulting from their usage behavior can be used, for example, to place advertisements within and outside the platforms that could correspond to the interests of the users. Cookies are usually stored on the users' computers for this purpose. In addition, data may also be stored in the usage profiles regardless of the devices used (especially if the users are members of the respective platforms and are logged in to them).

In the following, we inform you about the processing of your personal data carried out by us in the context of the online presences provided by us. In its ruling of June 5, 2018, the ECJ confirmed the joint responsibility of the service providers and the page operator.

The social media site you visit offers you the opportunity to respond to our posts, comment on them, create a user post yourself and send us private messages with personal concerns. The data you provide in this context and which may be accessible to us (e.g. user name, pictures, interests if applicable, contact data) will be used by us exclusively for the purpose of customer and interest communication. It is in our interest to provide you with a platform on which we can display up-to-date information and with the help of which you can address your request to us and we can respond to your request as quickly as possible.

GFO uses photos and video recordings for marketing purposes on social media platforms. Contained personal data are processed only with the consent of the data subject. Data subjects have the option to have the stored data deleted at any time. The data subject shall receive information about the personal data stored about him or her at any time. The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected or consent is revoked.

We do not carry out any further data processing apart from the basic functions by means of the site. Please note that the service provider may use tracking tools as well as cookies, regardless of our use of the site.

For a detailed description of the respective processing and the possibilities to object (opt-out), we refer to the information of the providers linked below.

Also in the case of requests for information and the assertion of user rights, we point out that these can be asserted most effectively with the providers. Only the providers have access to the users' data and can take appropriate measures and provide information directly. If you still need help, then you can contact us.

Facebook: Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland - Privacy Policy: https://www.facebook.com/about/privacy/, Opt-Out: https: //www.facebook.com/settings?tab=ads

LinkedIn: (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland) - Privacy policy: https://www.linkedin.com/legal/privacy-policy, Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out,

Xing: (XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany) - Privacy Policy / Opt-Out: https://privacy.xing.com/de/datenschutzerklaerung

Instagram: (Instagram Inc., 1601 Willow Road, Menlo Parl, CA, 94025, USA) - Privacy Policy / Opt-Out: https://privacycenter.instagram.com/policy/?entry_point=ig_help_center_data_policy_redirect&__coig_consent=1

YouTube: (YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA, a Google Inc. company, Amphitheatre Parkway, Mountain View, CA 94043, USA. The responsible entity in Europe is Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland). - Privacy policy: https://policies.google.com/privacy

11. matomo

We use the open source software Matomo on our Internet pages to analyze and statistically evaluate the use of the Internet pages. Cookies are used for this purpose. The information about website usage obtained in this way is transmitted exclusively to our servers and summarized in pseudonymous Internet pages. We use the data to evaluate the use of the Internet pages. The data collected is not passed on to third parties. The IP addresses are anonymized (IP masking), so that an assignment to individual users is not possible.

If you consent to the analysis, the following data, for example, will be collected when individual pages of our website are called up:

  • anonymized IP address
  • Internet page called up
  • length of stay
  • clicks on the website
  • Internet page from which the user accessed our Internet pages
  • date and time

The processing of the data is based on § 6 para. 1 lit. b KDG. You can revoke your consent at any time by deleting the cookies in your browser or changing your privacy settings.

13. google maps

Still coming, I'm waiting for a reply to avoid a copyright issue.

14. gina webmail service

For encrypted communication via e-mail we used the GINA webmail service. Registration is required before use. The information required for registration is marked with *.

The registration data you provide (hereinafter the "GINA data") will be processed by us in compliance with the provisions of applicable data protection law and solely for the purpose of registering you as a recipient and sender of confidential e-mails via GINA technology. Your GINA data will not be passed on to third parties. Your GINA data will only be stored by us until you instruct us in writing or by e-mail to irretrievably delete your registration and thus the GINA data. Please send your request for deletion of your GINA data to: support@gfo-its.de.

We expressly point out that after deletion of the GINA data you will no longer be able to access your confidential e-mails, which you have received and sent via GINA technology. If you still wish to access the contents of these confidential e-mails at a later date, we therefore recommend that you save copies of the e-mail texts using the "save as" command before requesting deletion.

Your registration is voluntary, you can always use another secure method of communication (e.g. correspondence by mail). The legal basis for the processing of your GINA data is § 6 para. 1 lit. b KDG.

Right of information and revocation, right of complaint and right to data portability, to restriction of processing, to correction and deletion.

You have the right at any time to receive information about your data stored by us and the purpose of storage. You can revoke your consent to the storage or use of your personal data in writing at any time. In addition to the revocation, you have the right to demand the correction as well as the restriction of processing and blocking or deletion of your data, insofar as this does not conflict with any legal obligation to retain data. In addition, you have the right to receive the data you have provided in a common machine-readable format for transmission.

You have the right to contact the competent supervisory authority for data protection in the event of violations of applicable data protection laws. You can reach the competent supervisory authority for data protection under the following contact details:

Katholisches Datenschutzzentrum - Körperschaft des öffentlichen Rechts Brackeler Hellweg 144 44309 Dortmund Phone: 0231/13 89 85-0 Fax: 0231/13 89 85-22 E-mail: info@kdsz.de

In addition, you have the right to receive the data you have submitted in a common machine-readable format for transmission.

If you have any questions regarding the processing of your personal data, you can also contact us directly (see responsible office and data protection officer). For all questions and requests for information, applications or complaints, you can also contact our data protection officer directly.

16. Spenden

Bei der Entgegennahme von Spenden erheben wir folgende Kategorien Ihrer personenbezogenen Daten:

  • Stammdaten (u. a. Vorname, Nachname, Adresse)
  • Kontaktdaten falls übermittelt (z. B. E-Mail-Adresse, Telefon)
  • Zahlungsdaten (z. B. Bankverbindung, Daten zu Onlinezahlungsmitteln wie Paypal oder SEPA-Basislastschrift)
  • Interessen (z. B. Vermerk über Patenschaft)
  • Verkehrsdaten (IP-Adresse, Daten zum Browser und Betriebssystem, Uhrzeit und Datum der Formularnutzung)

Die dabei übermittelten Daten verwenden wir anschließend zur Abwicklung der Spende, u. a. zur Danksagungen für einzelne Spenden, zur Zustellung von Zuwendungsbestätigungen, zur internen Auswertung und Buchhaltung, zur Mitteilungen an Finanzbehörden im Rahmen des geltenden Rechts. 

Das Kriterium für die Dauer der Speicherung von personenbezogenen Daten ist die jeweilige gesetzliche Aufbewahrungsfrist. Nach Ablauf der Frist werden die entsprechenden Daten routinemäßig gelöscht, sofern sie nicht mehr zur Vertragserfüllung oder Vertragsanbahnung erforderlich sind.

Rechtsgrundlagen für die Verarbeitung Ihrer Daten sind § 6 Abs. 1 lit. b, c, d und g KDG.

17. PayPal

Wir bieten die Möglichkeit, den Zahlungsvorgang über den Zahlungsdienstleister PayPal (PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg) abzuwickeln. Dies entspricht unserem berechtigten Interesse, eine effiziente und sichere Zahlungsmethode anzubieten (§ 6 Abs. 1 lit. g KDG). In dem Zusammenhang geben wir folgende Daten an PayPal weiter, soweit es für die Vertragserfüllung erforderlich ist (§ 6 Abs. 1 lit. c KDG):

  • Vorname
  • Nachname
  • Adresse
  • E-Mail-Adresse
  • Telefonnummer

Die Verarbeitung der unter diesem Abschnitt angegebenen Daten ist weder gesetzlich noch vertraglich vorgeschrieben. Ohne die Übermittlung Ihrer personenbezogenen Daten können wir eine Zahlung über PayPal nicht durchführen. Es besteht für Sie die Möglichkeit, eine andere Zahlungsmethode zu wählen.

PayPal führt bei verschiedenen Diensten wie Zahlung per Lastschrift eine Bonitätsauskunft durch, um Ihre Zahlungsbereitschaft und -fähigkeit sicherzustellen. Dies entspricht dem berechtigten Interesse PayPals (gem. Art. 6 Abs. 1 lit. f DSGVO) und dient der Vertragsdurchführung (gem. Art. 6 Abs. 1 lit. b DSGVO). Dafür werden Ihre Daten (Name, Adresse und Geburtsdatum, Bankkontodetails) an Auskunfteien weitergegeben. Wir haben auf diesen Prozess keinen Einfluss und erhalten lediglich das Ergebnis, ob die Zahlung durchgeführt oder abgelehnt wurde oder eine Überprüfung aussteht.

Weitere Informationen zu Widerspruchs- und Beseitigungsmöglichkeiten gegenüber PayPal finden Sie unter: https://www.paypal.com/de/webapps/mpp/ua/privacy-full

Ihre Daten werden bis zum Abschluss der Zahlungsabwicklung bzw. gesetzlicher Aufbewahrungsfristen gespeichert. Dazu zählt auch der Zeitraum der für die Bearbeitung von Rückerstattungen, Forderungsmanagement und Betrugsprävention erforderlich ist.

18 Online applications

Online applications in the facilities in the association of the Gemeinnützige Gesellschaft der Franziskanerinnen zu Olpe mbH are made via our career portal(https://gfo-online.career.softgarden.de/).

You can find the data protection information of the career portal here.

19. read aloud function (Read-Speaker)

Our website uses the read aloud function of the company ReadSpeaker, Princenhof park 13, 3972 NG Driebergen-Rijsenburg, The Netherlands. When activating the read aloud function, the selected text of the website is transmitted to the ReadSpeaker server with your IP address, where an audio file is generated and sent back to your IP address. Immediately after delivery of the audio file, the process and your IP address are deleted from the ReadSpeaker server. Your data will be processed exclusively in the EU.

When activating the read aloud function, technical cookies are stored on your used end device in order to retain the settings you have selected. The cookies are deleted after a maximum of 30 days.

The legal basis for offering a read aloud function is our legitimate interest (according to § 6 para.1 lit. g KDG) to provide you with an appealing user experience of our website. Data processing by ReadSpeaker only takes place when you use the read aloud function as a visitor to our website.

20. Smarter Telefonassistent

In einigen Einrichtungen nutzen wir zur Verwaltung und Bearbeitung Ihrer Anliegen (z.B. Terminvereinbarungen) den Telefonassistenten des Anbieters Aaron GmbH, Schinkestr. 9, 12047 Berlin. Mit dem Telefonassistenten erreichen Sie uns jederzeit, auch wenn wir uns gerade um unsere Patienten kümmern oder Sie außerhalb der Sprechzeiten anrufen. Der Telefonassistent meldet sich und erfragt die notwendigen Informationen für Ihr Anliegen (z.B. Terminvereinbarung). Sie können dem Telefonassistenten auch mitteilen, wie wir Sie am besten erreichen können. Unser Praxisteam bekommt diese Informationen auf dem Computer angezeigt und kann sich zeitnah mit Ihnen in Verbindung setzen – per Telefon oder SMS– jedoch nur dann, wenn die im Dialog abgefragten Informationen auch entsprechend genannt wurden (Name, Geburtsdatum, Anliegen, Krankenversicherung). Mit dem Telefonassistenten wird Ihr Anliegen also jederzeit entgegengenommen und anschließend gezielt von uns bearbeitet.

Wir haben mit Aaron.ai einen Auftragsverarbeitungsvertrag geschlossen, der den Anforderungen von § 29 KDG entspricht. Die Aaron.ai ist gesetzlich und vertraglich zur Geheimhaltung und zum Schutz Ihrer Daten verpflichtet. Eine Datenverarbeitung außerhalb der Europäischen Union findet nicht statt. Nach Abarbeitung Ihres Anliegens werden Ihre Daten in der webbasierten Applikation wieder gelöscht, spätestens jedoch 3 Monate nach Abschluss des Vorgangs. Weitere Informationen zum Datenschutz bei Aaron.ai finden Sie in der Datenschutzerklärung des Anbieters unter: https://www.aaron.ai/datenschutz

20. your rights as a data subject

You have the right at any time to receive information about your data stored by us and the purpose of storage. You can revoke your consent to the storage or use of your personal data in writing at any time. In addition to the revocation, you have the right to demand the correction as well as the restriction of processing and blocking or deletion of your data, insofar as this does not conflict with any legal obligation to retain data. In addition, you have the right to receive the data you have submitted in a common machine-readable format for transmission.

You have the right to contact the competent supervisory authority for data protection in the event of violations of applicable data protection laws. You can reach the competent supervisory authority for data protection under the following contact details:

Katholisches Datenschutzzentrum - Körperschaft des öffentlichen Rechts Brackeler Hellweg 144 44309 Dortmund Phone: 0231/13 89 85-0 Fax: 0231/13 89 85-22

E-mail: info@kdsz.de